Billing Assistant (12 month contract)

Legal Finance
Job Term:
Salary Description:
£28, 000 to £35, 000
Career Legal
Job Ref:

This client, a global law firm with an international network, with offices in many locations including USA, Middle East, Far East and Europe.

The London office is ideally located for a number of stations including Liverpool Street, Cannon Street or Fenchurch Street with beautiful offices and an on-site gym and subsidised staff restaurant.

They are now looking to recruit a Billing Assistant on a 12-month contract. The successful candidate will have previous law firm experience and have knowledge of billing processes.


  • Able to deliver draft billing reports to Matter Partners and following up on a timely basis to ensure that regular billing patterns, and where possible monthly billing cycles, are established taking care that any special billing arrangements are observed.
  • Take ownership of minor operational issues, finding practical solutions and escalating problems where appropriate.
  • Interact with a wide range of contacts at different levels, requiring an awareness of own impact on others and an adjustment of behaviour accordingly.
  • Providing commercial and legislative advice to MPs as appropriate.
  • Ensuring that draft bills and engrossed invoices are issued in line with the firm’s policies and procedures, meeting all legislative regulations.
  • Ensuring the effective application of special rates and arrangements on all matters and taking measures to diagnose and rectify errors.
  • Maintaining a report of cancelled and reissued invoices, and logging of information for use in the financial audit.
  • Issuing ad hoc reports for both internal and external reporting needs.

Candidate Profile

  • Experience in a Law firm environment with experience of billing processes.
  • Good Microsoft Office skills with Excel at an intermediate level.
  • Ability to advise on system functionality and transactions (Elite system knowledge an advantage).
  • Ability to advise the business on, and ensuring compliance with, GAAP, VAT legislation and the provisions of the Solicitors Accounts Rules and Money Laundering requirements.
  • Good negotiation and influencing skills.
  • Strong interpersonal skills. Ability to communicate effectively by adapting style of written and oral communication appropriately.
  • Confident and professional approach.
  • A team player who works collaboratively with others to provide quality support to the department and the firm.
  • Ability to interact with colleagues of all levels.

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this permanent / temporary / fixed term contract vacancy on behalf of one of its Clients.

Closing Date:

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