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Legal PA - EU Competition & Trade

Position/Type:
Operations/Other
Level:
Other
Location:
London
Job Term:
Permanent
Salary Description:
Competitive Salary & Benefits
Posted:
14/09/2017
Recruiter:
Baker McKenzie
Job Ref:
LPEUCT - VR

The Role

We are looking for a Legal PA who can demonstrate secretarial and administrative competencies to the highest level.

The successful applicant will be providing first class administrative support and secretarial service to a number of fee-earners such as Partners, Associates, Trainees and other work providers.

You will be supporting the Legal Support Manager and Team Co-ordinator in ensuring a high level of client service and provision of quality secretarial services in order to contribute to a world class 24 hour administration service.

We place an important emphasis on the development and well being of our people. We look to enable all of our employees to be the best they can be in order for them to deliver an excellent client service. We provide a specifically tailored Learning & Development Programme for all staff in Secretarial Services, a structured induction programme for all of our new joiners, a buddy scheme, and offer excellent career development opportunities. Our Secretarial Services staff enjoy an inclusive and supportive culture.

We are looking for career-minded candidates who have legal sector or other professional services experience / background (i.e from the Big Four).


Responsibilities

  • To support fee earners in every aspect of their general administrative and organisation activities
  • To support client activities and requirements in a proactive manner, liaising with clients e.g. take messages, pass on information, deal with simple queries, meet and greet and client events
  • To pro-actively manage diaries, arrange meetings
  • With the assistance from Matter Administrators; prepare client registration documents, engagement/assignment letters, conflicts checks, money laundering and audit Letters, with direction from partner/fee earner
  • To manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required
  • To ensure documents returned to fee earner accurately reflect the original request before returning work, including proofreading the document, checking spelling, grammar, sense, amendments and presentation
  • To undertake limited typing i.e. urgent short documents (digital and non digital dictation)
  • To undertake e-mail management (manage inbox and file e-mails), ensuring that urgent
    emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence
  • To make travel arrangements (visas, flights, hotels, dinners)
  • To undertake general filing administration, liaising with Filing Administrator as appropriate
  • To work collaboratively with other secretarial support for the Department, to provide a responsive and professional secretarial support service to fee earners and clients
  • To ensure that there is comprehensive telephone cover across the department, in accordance with the standard operating procedure
  • To organise and liaise with Filing Administrators for routine administration tasks and the Document Support Unit for document production/amendments
  • To provide personal support (non B&M related), subject to PA's discretion
  • To maintain CRM by updating InterAction and maintaining fee earner contact list
  • To support Marketing and BD administration e.g. prepare pitch documents, arrange marketing events, ad hoc research
  • To support billing processes and timesheets
  • To co ordinate Training administration e.g. book rooms/refreshments, arrange printing of slides and materials, ensure equipment and room set up, create attendance sheet and collect signatures for CPD purposes, liaising with L&D Team
  • To support less experienced members of the team e.g. mentoring or buddying
  • To work in accordance with Standard Operating Procedures


Skills and Experience Required

  • 'Can-do' attitude
  • Proactive, takes initiative
  • Consistently demonstrates secretarial competencies to the highest level in all areas
  • Strong technical skills
  • Proficient in all software packages (Word, Excel, PowerPoint)
  • Previous professional services and/or banking sector experience
  • High level organisational skills
  • Working knowledge of the Firm's house style, document management system, templates and precedents

Competency Requirements

  • People Management
  • Communication
  • Client Service
  • Technical and Specialist skills
  • Organisational skills

Personal Qualities

  • Flexibility
  • Dedication
  • Humanity
  • Efficiency
  • Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm


The Firm

Baker & McKenzie is a truly global law firm. We have more offices in more locations than any other law firm and most of our work has an international dimension.

Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard. We're aided in this by our culture- we call it Fluency- which describes how we work, think and behave when we are at our best. Fluency encourages high performance in a collaborative and fulfilling way. Every person in the firm is measured in line with Fluency.

In London you will be part of an 800 person office, which is also our largest office globally. Originally opened in 1961, Baker & McKenzie London is well established in the UK as a leading international law firm and regularly involved in some of the country's most high-profile legal matters. More than any other firm we can offer you the work, pride and experience of being part of one of the world's leading law firms but in a local office environment that is hardworking, yet friendly and supportive.

The strength of the firm and our culture is evidenced by a number of recent awards, including:

  • Acritas’ Sharplegal Global Elite Brand Index, 2016 - ranked 1st/Brand Index: 100
  • The Sunday Times’ Best Companies to Work For 2011, 12, 13, 14, 15, 17: currently ranked 66th
  • The Times Top 100 Graduate Employers 2016: currently ranked 57th
  • Stonewall Workplace Equality Index 2017: currently ranked 7th
  • Euromoney Women in Business Law Awards 2016:  Five awards: Most Innovative International Firm for Women, Best International Firm for pro bono work, Best in tax, Best in Employment and Overall Outstanding Female Practitioner Award


To Apply

At Baker & McKenzie we welcome direct applications.

Please click on the Apply icon to start the online application process for this role.  We will then be in touch with you once we have reviewed your application.

NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs.  Please click here for details of our Agency Policy and commitment to sourcing directly.


Our Commitment to Diversity & Inclusion

Baker McKenzie has a culture of diversity and inclusion in its DNA – since our beginning, the differences of our people have helped us to work fluently across borders, cultures and practices.  This is intrinsic to everything we do and underpins Baker McKenzie's vision to be the global law firm of choice.  We understand that organisations work best when people with different backgrounds and points of view are brought together.  We also know people perform at their best when they can be themselves at work.  Baker McKenzie is committed to serving our clients with innovative solutions brought about by a diverse talent pool and an inclusive community.

The London office mirrors the wider firm in encouraging the best people, regardless of race, culture, religion or belief (if any), gender, gender identity and expression, disability, sexual orientation or age, to fulfil their professional aspirations with us so as to create an exciting and diverse legal environment.

Closing Date:
13/10/2017

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