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Records Manager, law firm

Position/Type:
Legal Knowledge Management
Level:
Manager
Location:
London
Job Term:
Permanent
Salary Description:
competitive
Posted:
01/06/2017
Recruiter:
CB Resourcing
Job Ref:
5-543713

Records Manager, law firm

New role! A top ranked global law firm requires a Records Manager to formulate and implement global policies for thier London office. Working across all support functions, you and your team will provide guidance and advice to all staff regarding general records activities.

Responsibilities include:

  • Manages the day to day operations of the Records Department. Organises, assigns, delegates and coordinates the work of the team to ensure department objectives are met timely and accurately.
  • Formulates local policies and procedures, interprets and implements global policies and procedures in the local setting, and develops short and long term goals.
  • Implements records management and records retention policies and procedures; ensures compliance with legal standards.
  • Stays abreast of current and new technologies and market trends providing benefit to the firm.
  • Works with and makes recommendations to the senior management regarding all functions of the records platform and current projects.
  • Researches and provides continuous improvement strategies for the office, manages and drives change objectives related to the records field.
  • Manages, controls, and directs active records systems and centers; inactive records systems; and the records retention program.
  • Reviews space allocations for each department, plans for periodic expansions and contractions of space, and organises tasks and materials for efficient use of available space.
  • Acts as liaison between Records, Knowledge Services, and end users.
  • Prepares and monitors the department budget; controls and justifies costs associated with Records creation, storage, and retrieval.
  • Develops and supervises orientation and training programs for Records staff and other users of Records department resources.
  • Participates in negotiation of vendor contracts and agreements; makes reasonable equipment purchases.
  • Coordinates with other areas / departments of the firm where overlap exists to develop efficient procedures / communications to streamline processes and satisfy various department needs.
  • Completes special projects on various issues as needed.
  • Promotes effective work practices.

To be considered for this role you will need the following skills and experience:

  • Excellent leadership skills.
  • Well developed and professional interpersonal skills
  • Ability to work in a team environment with a customer service focus.
  • Strong communication skills.
  • Ability to handle confidential and sensitive information with the appropriate discretion.
  • Ability to perceive and analyze problems, and a capacity to make or recommend sound decisions.
  • Strong organisational skills.
  • Ability to undertake large, long-term projects.
  • Develops an understanding of and the practical use for automated software systems.
  • Extensive knowledge of records procedures and records retention principles and practices.
  • Demonstrates a thorough knowledge of the physical and electronic resources of the department and firm.
  • Knowledge and proficiency in PC applications, including MS Office, and other programs necessary to complete thorough analyses and reports.
Closing Date:
30/06/2017

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