Job title: Group Practice Administrator
Career Level: Administrator
Business area: Insurance Group - Bristol
RPC's fundamental strategic direction is to develop an effective and unique professional services firm brand based on the differentiated qualities and capabilities of our people. We aim to achieve this through astute recruitment, inspired management, and talent development in support of maintaining the strength of our portfolio of businesses. Therefore our strategic direction involves understanding the highly competitive and rapidly changing professional services markets both for clients and people (particularly within the legal sector) and achieving competitive success by investing in and developing the quality of the talent we engage.
We deliver professional advice across many disciplines to help client businesses make the right decisions at the interface of risk and reward – generally to avoid problems; find solutions; or improve commercial performance. Most notably, we have recently launched new consulting businesses and will continue to re-engineer how legal and other professional services are delivered for client benefit.
RPC has an open and dynamic working environment which reflects the culture of the firm. We are remarkably low on hierarchy, and RPC people are encouraged to be themselves and take on as much responsibility as they are ready for while receiving the support they need to develop both their professional and business skills. We therefore invest heavily in attracting and retaining people who are comfortably ambitious and good to work with. We aim to help everyone who works at RPC to fulfill their potential and, by doing so, stay at the top of our game in our chosen markets.
Purpose of the role: The Group Practice Administrator (“GPA”) will undertake a variety of administrative tasks. The role will gain a real insight into the day to day work undertaken within a top-tier UK and international law firm and will be expected to make a valued contribution to the fee-earning work of the Group.
Reports to: directly to the Office Manager
Duties and Responsibilities include but not are limited to the following:
• Managing group admin tasks as required, eg client specific matter opening process
• Scanning documents and filing them electronically, and in hard copy, by the relevant PA/Secretary or fee-earner
• Assisting with compiling Court documents and bundling
• Printing and photocopying documents as and when required by the relevant PA/Secretary or fee-earner
• A wide variety of general miscellaneous administrative tasks to include, but not limited to, matter closing, managing off-site archiving, scanning of invoices and correspondence and creation of hard copy folders/files
• Delivery and collection of items from other Practice Groups or support departments
• Providing ad hoc support as required
Knowledge, skills and experience
• An undergraduate which is the subject of current study, and if completed, at 2:1 level or above
• Excellent oral and written communication skills
• High levels of computer literacy and competence
• High level of attention to detail and a problem solver
• Strong client focused and demonstrated commitment to outstanding service delivery
• Strong organisational and time management skills, with the ability to work autonomously, co-operatively or with direction
• Proven forward planning skills and ability to manage own workload and prioritise workloads effectively
• Strong interpersonal skills
• Research skills, particularly internet research
• Flexible approach to working hours and tasks assigned
• Positive, committed and prepared to learn