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Billing Assistant

Legal Finance
Job Term:
Salary Description:
£28, 000 to £36, 000
Career Legal
Job Ref:

Our client is a well-established Patent & Trademark firm with offices based within a modernised Georgian building overlooking one of the Inns in Holborn. They are known for their work in biotechnology, pharmaceuticals, electronics and software related inventions.


They are now looking to hire a Billing Assistant, ideally with some professional partnership experience to join their finance team.




Assist and support with E-Billing process; ensuring the prompt and accurate production of all bills, ensuring that they comply with relevant VAT rules and presentational standards


Assist in the accurate processing of all write-offs of unbillable time and disbursements


Dealing with any inter-folio transfers as well as take responsibility and manage own portfolio of clients


Preparing soft copy bills and arranging for distribution as directed


Preparing WIP reports and Costs Incurred reports for clients and Fee Earners as well as liaising with Fee Earners to resolve any queries


Assist the Billing Supervisor in the provision of estimating services and provide billing information to Fee Earners on request


To assist in systems testing processes and to support other systems change-over activities as directed


Keeping the Billing Supervisor and Billing team members fully informed of the current status of work and of any problems encountered as well as offering suggestions on how these might be resolved


Candidate Profile


Excellent understanding of VAT rules relating to billing


Excellent Excel skills and willing to learn elements and principles of in house system and IBM Notes. 


Excellent arithmetic, written and verbal communication skills required for liaising with clients, Partners and other members of the firm across all levels of the business. Previous experience of working in a partnership environment is preferred


Strong attention to detail, confident manner and organised


Important Notice


It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.


Career Legal is a Recruitment Agency and is advertising this permanent vacancy on behalf of one of its Clients.

Closing Date:

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