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Marketing PA/ Administrator - 6 month FTC

Operations/Other, Legal Marketing
Job Term:
Contract/Interim, Temporary
Salary Description:
Up to 40k pro rata
Law Support
Job Ref:

My client an Asset Finance specialist based in Liverpool Street are recruiting for a Team Assistant/Team PA to support the Marketing Director and wider marketing team with a variety of one to one and group administration support on a FTC for 6 months covering maternity leave.

Duties for this role will include:

  • Diary management
  • Organising meetings 
  • Booking travel and accommodation, liaising with the travel company
  • Co-ordination and preparation of reports as required
  • Co-ordination of budget information as required
  • Ensuring all holidays, sickness and other absences are logged onto HR Portal by the team
  • Co-ordination / processing of all Company procedures for the team i.e. annual appraisal process, expense claims etc
  • Preparing presentations, printing and binding documents for meetings as required
  • Electronic filing record keeping
  • Ad-hoc administrative duties
  • Generate monthly reports for GMT (Group Management Team) and other board reports
  • Purchase orders, sorting out finance queries regarding purchase orders and invoices with external companies and team
  • Maintenance of departmental documents – Department Continuity Plan
  • Maintenance of FOCUS (internal web page) marketing pages
  • Royal Academy relationship
  • Marketing process documents – updating Matrix on a quarterly basis
  • Quarterly Marketing team meetings and working with other members of the team to ensure smooth flow
  • Team organisational charts (updating as and when needed)
  • Minute taking for fortnightly team meetings for senior members in the team
  • Investment Conference meetings
  • Assist with events when needed
  • Monitoring of Marketing Suggestions inbox
  • Press Cuttings – daily distribution / filing on FOCUS
  • FTI press releases

Skills & Experience:

  • Previous experience of working in a busy team Business Services environment, ideally within a large marketing department within Financial Services handling all logistics for client events
  • Good relationship and communication skills. Ability to work different levels of management and with internal teams and external suppliers
  • Strong IT skills including Microsoft Word, Excel, Power Point and Outlook
  • Strong personality and the ability to work under pressure and to tight deadlines
  • Confident using Power Point for Marketing materials
  • Strong attention to detail and proof reading
  • Team player

To apply, contact Neil Hagan quoting ref - NH-MPA-09.06.17

Closing Date:

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