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Junior PA - IP/ Trade Marks

Position/Type:
Operations/Other
Level:
Other
Location:
London
Job Term:
Permanent
Salary Description:
Competitive Salary & Benefits
Posted:
04/09/2017
Recruiter:
Baker McKenzie
Job Ref:
JPA - ST

The Role

We are looking for a Junior PA who can demonstrate secretarial and administrative competencies to the highest level.

You will provide first class administrative support and secretarial service to a number of fee-earners such as Partners, Associates, Trainees and other work providers. 

You will be supporting the Legal Support Team Leader's in ensuring a high level of client service and provision of quality secretarial services in order to contribute to a world class 24 hour administration service.

We place an important emphasis on the development and well being of our people. We look to enable all of our employees to be the best they can be in order for them to deliver an excellent client service.  We provide a specifically tailored Learning & Development Programme for all staff in Secretarial Services, a structured induction programme for all of our new joiners, a buddy scheme, and offer excellent career development opportunities.  Our Secretarial Services staff enjoy an inclusive and supportive culture.

Responsibilities

  • Producing Trade Mark Diaries
  • Ordering Trade Mark Searches on various platforms (SAGIS, Coresearch, Inspiro, Avantiq)
  • Instructing TM Searches and completing search reports
  • Assisting with Trade Mark Diary reviews
  • Creating and maintaining GIPM Records
  • Manage Trade Mark mailboxes
  • Assisting with matter openings
  • Call handling
  • Scanning (bills/expenses)
  • Document/letter (short) production
  • Ad hoc printing
  • Meeting organisation
  • Document production (in conjunction with our Document Production Unit)
  • Faxing
  • Liaising with couriers
  • Ad hoc administration
  • Client event co-ordination
  • Basic marketing material creation

 

Jobholder Requirements 

  • ITMA Qualification preferred but not essential
  • High work standards
  • Excellent writing skills
  • Strong attention to detail
  • Excellent organisational and problem solving skills
  • Ability to confidently deal with demanding situations, people and requirements
  • Ability to analyse numbers
  • Strong document management skills
  • Strong client service orientation
  • Excellent working knowledge of Microsoft PowerPoint, Word, Excel and online research tools
  • Flexible and efficient work practices and ability to adapt style as required
  • Ability to prioritise and work to tight deadlines and manage own workload
  • Good communication skills, including the ability to liaise with people across the business
  • Ability to work well both in a team and individually
  • Keen to develop and use initiative
  • Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm

 

Why join us?

Baker McKenzie is a truly global law firm.  Founded in 1949, we advise many of the world’s most dynamic and successful business organisations through our 13,000 people in 77 offices across 47 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard.  Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

In London you will be part of an 800 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country's most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading law firm but in a local office environment that is hardworking, yet friendly and supportive.

The strength of the firm and our culture is evidenced by a number of recent awards, including:

  • Acritas’ Sharplegal Global Elite Brand Index, 2016 - ranked 1st/Brand Index: 100
  • The Sunday Times’ Best Companies to Work For 2011, 12, 13, 14, 15, 17: currently ranked 66th
  • The Times Top 100 Graduate Employers 2016: currently ranked 57th
  • Stonewall Workplace Equality Index 2017: currently ranked 7th
  • Euromoney Women in Business Law Awards 2016: Five awards: Most Innovative International Firm for Women, Best International Firm for pro bono work, Best in tax, Best in Employment and Overall Outstanding Female Practitioner Award

 

To Apply

At Baker McKenzie we welcome direct applications.

Please click Apply icon above to send an application and we will be in touch.


NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs. Please click here for details of our Agency Policy and commitment to sourcing directly.

 

Our Commitment to Diversity & Inclusion

Baker McKenzie has a culture of diversity and inclusion in its DNA – since our beginning, the differences of our people have helped us to work fluently across borders, cultures and practices.  This is intrinsic to everything we do and underpins Baker McKenzie's vision to be the global law firm of choice.  We understand that organisations work best when people with different backgrounds and points of view are brought together.  We also know people perform at their best when they can be themselves at work.  Baker McKenzie is committed to serving our clients with innovative solutions brought about by a diverse talent pool and an inclusive community.

The London office mirrors the wider firm in encouraging the best people, regardless of race, culture, religion or belief (if any), gender, gender identity and expression, disability, sexual orientation or age, to fulfil their professional aspirations with us so as to create an exciting and diverse legal environment.

Closing Date:
08/09/2017

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