Billing Assistant

Legal Finance
Job Term:
Salary Description:
22, 000, 26, 000
Career Legal
Job Ref:

Our Client is a full service commercial law firm based in London’s legal district.  They have circa 50 partners and over 250 employees.

The Finance Team supports the development of the business through budgeting, strategic planning, managing funding requirements and financial reporting activities.  In addition the team also provides end to end transactional services to fee earners including billing, credit control and management of client funds.

My Client is looking to recruit a hardworking, experienced Billing Assistant. This is the perfect opportunity for a candidate who enjoys working part of a team within a fast paced environment.


  • Managing the Trademark invoices inbox and process all incoming invoices ready for Partner authorization and processing.
  • Dealing with incoming Statements of Account, ensuring all checks are completed and ascertaining status of invoice in system before processing payment.
  • Checking all trademark proformas and ensuring fixed fees are accurate, disbursements have been picked up correctly and all time entries and checked and amended before authorized proformas are sent to Billing.
  • Dealing with incoming Statements of Account, filing emails to correct foreign agent inbox, checking Elite to ascertain status of invoice in system and liaising with Credit Control.
  • Acting as the first point of contact for client queries regarding invoices, liaising with matter handler/partner, cancelling invoices and arranging credit notes.
  • Preparing correspondences as required, such as Renewal letters, Application letters, Publication letters and Certificate of Registration letters.
  • Liaising with Billing and Cashiers on a daily basis, requesting disbursements be added, requesting amends/transfers, requesting monies on account to be applied and other various tasks.
  • Return monies on client accounts and/or refunds as necessary, contact clients for bank details and preparing immediate payment forms.

Candidate Profile

  • Knowledge of Excel and Word
  • Experience of Elite (Desirable)
  • Excellent Attention to detail
  • Ability to manage and prioritize a busy workload.
  • Ability to meet deadlines and work under pressure.
  • Excellent communication skills
  • Team player and enthusiastic.
  • Professional in conduct and appearance at all times.
  • Punctual at all times.

IT skills required:

Important Notice

It is Career Legal’s policy, as a matter of courtesy, to respond to all applications within three working days. However because of the volume of applications, we are sometimes unable to respond to individual candidates. If we have not contacted you within three working days your application has been unsuccessful and your details have not been retained. Please apply for any other position that you may see in the future. Thank you.

Career Legal is a Recruitment Agency and is advertising this permanent / temporary / fixed term contract vacancy on behalf of one of its Clients.

Closing Date:

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