Matter Administrator (12 Month Fixed Term Contract)

Position/Type:
Legal Finance, Operations/Other
Level:
Other
Location:
London
Job Term:
Contract/Interim
Salary Description:
Competitive Salary & Benefits
Posted:
14/09/2017
Recruiter:
Baker McKenzie
Job Ref:
MA12MFTC - VR

The Team

The Finance and Accounting department has a culture of excellence – it's far more than just a back office function. We provide valuable financial advice and support to the business and its stakeholders.
 
As part of a world-class law firm, our clients expect the very best. To deliver a first-class service, we recruit the best, and offer a friendly working environment and structured career development. Our feedback culture will help you to thrive in your role.

Our London team is led by our Chief Financial Officer and is structured into two broad areas:

1) Reporting and Accounting

This function looks after all of the Firm's reporting needs, both internal and external. This includes strategic planning and budgeting, management accounts, statutory accounts and tax work.

2) Finance Operations

This team is responsible for the day-to-day operations, including billing, collections, cash management & treasury, and client monies.


The Role

We are looking for a Matter Administrator to join the Finance & Accounting team at Baker McKenzie (BM) in London.

This is a key role providing valuable support to the Firm. You will assist in matter set up for new clients, new matters for existing clients and other general tasks around the matter opening process. The role will also include conducting due diligence around registering new clients complying with money laundering regulations. This will require the promotion of effective liaison between client in house lawyers, BM responsible Partners and Associates and the Client Set Up Administrators across the Firm.

This is a great role for someone building their administrative career within the corporate environment, who is proactive, has good communication skills and excellent attention to detail.

Duties will include:

  • To assist in matter set up and compliance around the process. This will require the promotion of effective liaison between client in house lawyers, BM responsible Partners and Associates and the Client Set Up Administrators across the Firm
  • To ensure the smooth operation of Intapp processes to facilitate the prompt opening of both new clients and matters
  • To ensure the maintenance of client matters to ensure that the matter lists are up to date and current
  • To ensure a swift liaison to obtain relevant APL, PO, numbers where required

Key Skills and Skills Required

  • Proactive approach to work
  • High work standards
  • Excellent writing skills
  • Strong attention to detail
  • Excellent organisational and problem solving skills
  • Ability to confidently deal with demanding situations, people and requirements
  • Ability to analyse numbers
  • Strong client service orientation
  • Excellent working knowledge of Microsoft PowerPoint, Word, Excel and online research tools
  • Flexible and efficient work practices and ability to adapt style as required
  • Ability to prioritise and work to tight deadlines and manage own workload
  • Good communication skills, including the ability to liaise with people across the business
  • Ability to work well both in a team and individually
  • Respects and enjoys the diversity of cultural, social and academic backgrounds found in the Firm


Why Join Us?

Baker McKenzie is a truly global law firm.  Founded in 1949, we advise many of the world’s most dynamic and successful business organisations through our 13,000 people in 77 offices across 47 countries. Yet big does not mean impersonal. We work hard to ensure that everyone knows their role and has the support they need to perform it to the highest standard.  Our culture encourages this - how we work, think and behave in a collaborative and fulfilling way.

In London you will be part of an 800 person office, which is also our largest office globally. Originally opened in 1961, Baker McKenzie London is well established in the UK as a leading international law firm and is regularly involved in some of the country's most high-profile legal matters. We can offer you the work, pride and experience of being part of a leading law firm but in a local office environment that is hardworking, yet friendly and supportive.

The strength of the firm and our culture is evidenced by a number of recent awards, including:

  • Acritas’ Sharplegal Global Elite Brand Index, 2016 - ranked 1st/Brand Index: 100
  • The Sunday Times’ Best Companies to Work For 2011, 12, 13, 14, 15, 17: currently ranked 66th
  • The Times Top 100 Graduate Employers 2016: currently ranked 57th
  • Stonewall Workplace Equality Index 2017: currently ranked 7th
  • Euromoney Women in Business Law Awards 2016:  Five awards: Most Innovative International Firm for Women, Best International Firm for pro bono work, Best in tax, Best in Employment and Overall Outstanding Female Practitioner Award


To Apply

At Baker McKenzie we welcome direct applications.

Please click on the Apply icon to start the online application process for this role.  We will then be in touch with you once we have reviewed your application.  If you are unable to apply online, please contact the Recruitment Team on either 020 7919 1000 or Recruitment.London@bakermckenzie.com
 
NO AGENCIES PLEASE

Please note Baker McKenzie does not accept unsolicited CVs.  Please click here for details of our Agency Policy and commitment to sourcing directly.


Our Commitment to Diversity & Inclusion

Baker McKenzie has a culture of diversity and inclusion in its DNA – since our beginning, the differences of our people have helped us to work fluently across borders, cultures and practices.  This is intrinsic to everything we do and underpins Baker McKenzie's vision to be the global law firm of choice.  We understand that organisations work best when people with different backgrounds and points of view are brought together.  We also know people perform at their best when they can be themselves at work.  Baker McKenzie is committed to serving our clients with innovative solutions brought about by a diverse talent pool and an inclusive community.

The London office mirrors the wider firm in encouraging the best people, regardless of race, culture, religion or belief (if any), gender, gender identity and expression, disability, sexual orientation or age, to fulfil their professional aspirations with us so as to create an exciting and diverse legal environment.

Closing Date:
23/12/2017

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