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e-Billing Client Data Manager

Position/Type:
Legal Finance
Level:
Manager, Other
Location:
London
Job Term:
Permanent
Salary Description:
Competitive salary + benefits
Posted:
15/09/2017
Recruiter:
Clifford Chance
Job Ref:
905409

Clifford Chance's Finance team is at the heart of its strategy. The department is involved in managing accounts, budgets and forecasts, providing trend and competitor analysis and other statistical support for partner presentations, as well as cash management, remuneration and internal audit, ultimately ensuring that the Firm is compliant, efficient and profitable.


Job Purpose

Lead point of contact for internal and external e-billing data management and associated issues and requests.

Coordinator of global e-billing implementation requests and activities.

Responsibility for ensuring that global e-billing activities adhere to the Firm's policies and procedures, undertaking continuous improvement thereof.  
 

Key Responsibilities

  • Management of e-billing data for new implementations and existing client change requirements:    
  • Rates - ensure client rates reconcile accurately between the Firm's practice management system, rate cards/rate sets, internal online reference points and external client e-billing and matter management platforms.    
  • Review client e-billing requests against internal checklist and highlight potential challenges relating to rates, timekeeper levels and technical client platform specific processes/ functionality.       
  • Obtain the necessary internal approval for and progress e-billing client implementations including the upload of client timekeeper and rate data templates to the various online e-billing and matter management platforms used by Clifford Chance clients.
  • Work as part of the e-billing project and play an active role in designing and refining processes and procedures as part of the Clifford Chance e-billing continuous improvement project.
  • Maintain a checklist to help identify missing e-billing information and track client specific e-billing points which may require to be discussed internally and/or with clients. Provide a commercial focus in relation to the detailed impact client specific e-billing implementations could have on the Firm.
  • Support and advise Business Development when reviewing and agreeing proposed rate agreements for new and existing e-billing clients to ensure that practical rate agreements flow through internal and external systems in such a way that does not inhibit billing in accordance with Outside Counsel Agreements.
  • As necessary provide support to the e-billing management team in the delivery of issue resolution and LEDES file rejection analysis for the wider global e-billing community. 
  • Perform the role of administrator in client e-billing and matter management platforms including setting up new users/changing existing users and removing leavers as necessary.
  • Assist the e-Billing Client Relationship Manager in the preparation of data and information for internal and external discussions relating to e-billing and rates issues, and KPI analysis.


Skills and Qualifications

Skills:
  • Strong verbal and written communication skills, with the ability to discuss complex issues with a varied audience. Advanced Excel skills is essential.  Macro level would be preferred but not essential.

Experience:
  • Experience in delivery and maintenance of Fee Offers in CounselLink, upkeep management of timekeeper data such as rates, levels and matriculations in CT TyMetrix, Passport and Collaborati is essential.
  • You will have experience of working in the e-Billing/Billing/Revenue Control department(s) of a law firm and an understanding of timekeeper rate management and billing processes in a practice management system, such as Aderant.
  • You will have experience of troubleshooting LEDES files in all formats. 
Knowledge
  • You will have knowledge and experience of working with eBillingHub. Working knowledge of global law firm finance processes and procedures. Basic knowledge of the tax rules and regulations from a revenue and billing perspective would be an advantage.
Qualifications:
  • GCSE's, including maths grade A-C.

Information for Recruitment Agencies
 
Clifford Chance endeavours to recruit and fill vacancies directly. However, when we do need to engage with agencies, Clifford Chance operates within a preferred supplier list and will not be accepting unsolicited applications from non-PSL agencies for this role.

Equal Opportunities
It is the Firm's policy to treat all employees and job applicants fairly and equally regardless of their gender, marital or civil partnership status, race, colour, national or ethnic origin, social or economic background, disability, religious belief, sexual orientation, or age. Furthermore, the 

Firm will ensure that no requirement or condition will be imposed without justification which could disadvantage individuals purely on any of the above grounds.
The policy applies to recruitment and selection, terms and conditions of employment including pay, promotion, training, transfer and every other aspect of employment.

The Firm will regularly review its procedures and selection criteria to ensure that individuals are selected, promoted and otherwise treated according to their relevant individual abilities and merits.

The Firm is committed to the implementation of this policy and to a programme of action to ensure that the policy is, and continues to be, fully effective. All staff are required to comply with the policy and to act in accordance with its objectives so as to remove any barriers to equal opportunity. Any act of discrimination by employees or any failure to comply with the terms of the policy will result in disciplinary action.


Closing Date:
16/10/2017

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